Headline prices hide the real number. This guide breaks down the three pricing models you will meet, the hidden costs nobody quotes, and how to build a budget you can defend.
Almost every quote you receive is one of these three - and they scale very differently.
A monthly fee for each room or property. Simple to understand, and it grows with the building whether or not the work shrinks.
A base PMS plus separate channel-manager, reporting and revenue modules. The headline price rarely includes everything you need.
You pay for the agents doing the work, with unlimited rooms and units. Price tracks value, not bed count.
Strip a quote back to these five things and you can compare vendors honestly.
The single biggest lever - and the one that punishes growth under per-room pricing.
More OTAs and more tools usually mean more cost, or more manual work in their place.
Per-user pricing quietly taxes the team you grow.
Whether the software suggests work or does it is the difference between a cost and a saving.
Priority support is real value - but you should know what you are paying for it.
One model, stated plainly. No per-room ceiling, no surprise modules.
The AI Go plan starts at $249 per agent per month, with 2 sub-agents, 2 data connectors and 200M tokens. Higher plans add agents and connectors.
Every plan includes unlimited properties, units and rooms - growth does not reprice you.
Free assessment, free onboarding and migration, and the first month free. No credit card to begin.
The offer is simple: continue only on measurable revenue or cost impact. See the plans in full.
The line items that turn a cheap quote into an expensive year.
Often quoted separately, sometimes as much as a year of the subscription. Ask what is included, in writing.
If the software needs a specialist to run it, the real cost is a person - or the hours of the people you already have.
Per-integration fees for channel managers, payment rails or accounting are common. Count them before you sign.
Some tools bill extra above a booking or listing threshold. Model your busy season.
No data export means the exit cost is your operation. Insist on portability.
Cheap headline prices hide the real number. Here is the honest split between renting your stack and owning the outcome.
Compare all-in annual cost divided by rooms - not the headline monthly number.
Multiply the hours your team spends on coordination by a realistic hourly rate. That is what automation buys back.
Project the bill at 1.5x and 2x your current size. Per-room pricing will hurt here; per-agent will not.
Write down what leaving would cost. If it is high, that is leverage you are giving away.
Brahma running a real hospitality operation - the agents doing the work that a cheaper quote would leave with your team.
Occupancy, arrivals, review score and revenue month-to-date, pulled live.
Bookings, pricing, comms and housekeeping handled by agents, one triage queue.
Agents flag the opportunity, you approve, the change is pushed.
It depends entirely on the model. Per-room pricing gets expensive as you grow; per-agent pricing does not. The right question is cost per room per year, and the work the software removes.
There are free or low-cost tools for very small properties, but they stop at the front desk. Brahma starts free - assessment, onboarding and the first month - so you can judge real results before paying.
From $249 per AI agent per month on the AI Go plan, up to the AI Foundation plans. Every plan includes unlimited properties, units and rooms. See the plans.
No. Onboarding and migration are included, and there is no per-integration charge to connect the tools you already run.
Two steps: divide the all-in annual cost by your rooms, then add the cost of the hours your team still spends coordinating. The cheaper quote is often the second number.
One monthly fee, hosting, AI usage and support included, and agents that add on as you grow. Every plan begins the same way - with a free assessment and a free first month - so you see it working before you commit.
No credit card required. We assess the work, stand the platform up on your own systems, and run the first month alongside your team. You continue only if you are happy with the results and can see a measurable impact on your revenue and your cost - if you cannot see it, say so and walk away.
Unlimited properties, units and rooms
On every plan. Add doors, add rooms, add listings - your Brahma bill does not move.
One agent, one job, live in weeks. The smallest way to see the platform work on your own data.
A working platform with your first agents live, fast. Built for the small and growing business.
Heavier operations: more connectors, more agents, priority delivery.
Your own instance, on your own domain or subdomain, with your governance - run by us, reviewed by your team.
Every plan includes hosting, AI usage, and support, with usage metered per agent and shown live in your portal. Extra agents add on at $249 per agent per month, and extra connectors as fixed builds - far less than the subscription it replaces. Sub-agents are the specialist workers each agent can call on to finish a job. You get the full number before we start.
Real clients, real projects. Nadia Almedro, founder of the travel company Safari Finders, on working with us.
Nadia Almedro, Founder
Safari Finders
Dan Otieno, Founder
Client video testimonial
★★★★★Building a website can be very tricky, and finding the correct person to do it is very complex. Working with the team has been amazing - they have been very helpful and they are always there to assist. I would definitely recommend NCrypted for your vacation rental solution.
★★★★★NCrypted has helped our little nonprofit develop a powerful website, Treatment Scout, to help people find and review treatment clinics for mental health and addiction. I have been amazed by their ability to bring this complex and important project to life under our very lean budget.
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