People who have been arrested, charged or convicted of criminal charges are sentenced to live in jails. In many cases, the number of prisoners in jail is large. Managing the jail, prisoners and the resources for the smooth functioning of the prison is quite complex. The jail system must be run smoothly so that law and order are maintained and the society is safe and secure.
Jail Management involves numerous prisoners, security personnel, physical and virtual security, scheduling of jobs, data collection, storage and transmission, and resource allocation and management. Some of the common requirements that jails have amid day-to-day running of the jail and strategic decision making are -
Manage prisoners in the jail
There are various inmates in prison. There is a constant move-in and move-out of prisoners. The prison management has to capture and manage physical data, identity information, and biometrics on prisoners. Prisoners have to be assigned to security guards and cells. The prisoners’ daily routine has to be managed. Parameters related to behaviour and work done by prisoners such as disciplinary action, products made, work done, etc. have to be managed.
Manage employees of the jail
Working in jail is a tough job. It demands long hours and needs a lot of physical and mental effort on the employees’ part. It is imperative that the jail administration makes the organization a satisfying place to work. The jail administration has to, therefore, manage employees well. It has to keep track of employee information like personal details, training needs and progress in training, performance ratings, attendance, work hours, etc. It needs to take care of salary, overtime, and other performance incentives.
Manage visitors to the jail premises
Many people - relatives, lawyers, etc. visit the jail premises. Security cannot be compromised. Therefore information such as visiting times, visitor tracking, meeting time, denial and allowance of visitors for inmates has to be collated, stored and updated as required. Visitor request and approval process has to be managed.
Manage litigation, security, and compliance
Lawsuits are filed against the jail administration for various reasons such as disciplinary issues, medical care, visitation, etc. The jail is a huge mass of people coming in, visiting, going out and staying on the premises. Transparency and security are of the utmost importance. Inmates have to be protected too. Therefore jail administration has to comply with many regulations and follow strict procedures. The jail administration has to collate and manage huge volumes of different types of data to handle these aspects. Technology in corrections will benefit the jail administration greatly.
NCrypted’s solution will allow for the management of prisoners’ information. It has features such as -
Prisoner initiation and release processes can be configured within the system so that there is complete transparency in the details of every prisoner within the premises.
Our jail management system provides an employee management module that offers
The solution will have templates for request forms and configurable workflows for visit approval depending on the type of prisoner, type of visit and other parameters. Physical visitor IDs will be tracked by the system. The system can track the schedule of visits and also manage video recordings of visitors entering and exiting premises.
A prison needs a highly integrated data system for its smooth functioning.
Some of the data points to be captured and stored include -
Our jail management system provides intuitive user interfaces to input, store and display data.
There are many spokes in the wheels of justice. These have to be integrated to maximize efficiency and optimize security measures. The prison management application should be integrated with the police database for access to FIRs of current inmates and previously held inmates. It has to have access to data from the judiciary system regarding prison term, probation hearings, parole data, release dates, etc. It requires integration with field logs. Our system provides for integration with third-party systems and smooth and secure data access and transmission. Records from various sources can be accessed and analyzed to solve crimes and prevent security issues. We provide a database solution that allows users to work on data concurrently and enables users to have multiple views on the data. It provides backup and retrieval of historical records which can be accessed instantly as required.
The jail ecosystem has to run like clockwork. This calls for a meticulous schedule for employees, inmates, visitors, etc. Instead of having numerous notes and unwieldy excel reports our scheduling module will allow you to set schedules for different groups of employees such as IT staff, kitchen staff, prison guards, medical staff, counsellors, etc. You can set up daily schedules for inmates and work schedules for inmates. The module can be used for time-off requests, trading of shifts and jobs and other adjustments. Alerts can be configured for emergencies, overtime, shift change, lockdowns, etc.
Our solution will enable you to automate and configure workflows for multiple inmates’ schedules, guards duties, work allocation for prisoners, inmate intake workflow, inmate release workflow, etc. The workflow can be configured for different roles and users.
Technology in corrections will help your prison to be progressive. NCrypted’s jail management system will facilitate better security, reduced risks and improved operational efficiency.
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