What Is Meeting Planning Software ?
Meetings are essential for collaboration and communication. But they are justified only if they do not end up wasting the time of the attendees but add to their efficiency and facilitate important decisions. Meeting planning software are tools that aim to maximize productivity. At NCrypted, we have expertise in the development of online meeting management solutions. We also extend the solution to be a full-fledged web-based event planning software. Read on to find out how meeting planning software can be beneficial to your organization.
Key Features of a Meeting Management System
Some of the key features of an effective meeting management system are -
Meeting Registration: The meeting details such as time, duration, location, access details, subject, agenda, and attendees can be set up.
Attendee Data Management: The information related to attendees such as their contact details, their responses to meeting can be managed.
Automated Notifications: Notifications related to meeting schedules, meeting reminders, meeting initiation, joining the meeting and end of the meeting are available within the system and as emails.
Audio Calls: Provide facility to attendees join in meetings through VOIP calls or phone calls.
Add-on features: The meeting software usually has functions for chat, Q&A, feedback, recording, note recording, and screen sharing. It has the ability to action items and to assign tasks to people.
Customization: The software allows for customization so that it can be integrated with the company’s or project’s branding and design.
Reporting and Printing: Meeting minutes and other data can be saved and printed in different formats.
Integration: It will be useful for the meeting planning software to integrate with popular calendars such as MS Outlook and Google calendar and with tools such as Slack or Microsoft Teams.
Event Planning: The meeting management software can be extended to be an event planning program. It can be designed to have features such as,
1. Printing of badges or tickets
2. Integration of barcodes for check-in
3. Different payment modes for attendees to pay and join the event
4. Event promotion functions to promote events via emails, newsletters or through social media
A meeting management application should have these features so that you have more constructive and effective meetings.
Why Do You Need a Meeting Planning Software?
In today’s dynamic workplace, people are busy and often work from different locations. Meetings are essential for everyone to be on the same page. A meeting planning software will allow multiple parties to communicate in one central place and also keep and share relevant documentation in a fuss-free manner.
A meeting management software will provide reminders and notifications and also assign tasks as discussed in the meeting. This will allow all members to schedule their time effectively. The software will have features to record, take notes and manage minutes which means there will be no loss of information.
Event planning software will have templates for registration, marketing campaigns, and diagrams. These can be customized as per your preferences. This can save time and effort in creating pages, reports and promotional material for specific events.
Meeting management software will have a user-friendly interface and are easily customizable. This will help you to set up meetings efficiently and also manage all information related to the meeting within the tool. This saves time and effort and also reduces dependence on documentation tools such as spreadsheets or word processors.
Integrations - Meeting Management Programs
Meeting management systems can integrate with third party applications in multiple ways -
Calendar Integration - Meeting management apps provide you with a clear view of your calendar and sync events automatically.
CRM Integration - Meeting management software can integrate with CRM tools such as Salesforce and SugarCRM and provide functionality such as
Place calls within CRM tool
Schedule meetings from within CRM account
Log calls and get alerts and notifications
Integration with popular applications - Integrate with widely used applications such as Office 365 and GSuite application to improve collaboration.
Online Meeting Management Software by NCrypted
NCrypted has a wide experience in software application development for meetings and events. We develop robust and rich applications that are visually appealing. We take responsibility to understand your unique requirements, design and develop and deploy a fully tested customized solution. We partner with you to deploy and train your employees to use the stategic meeting management software in the most effective manner.