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What Is Inventory Management System ?

  • Stocking of raw materials, WIP stock, finished goods, and maintenance related supplies.
  • Carrying costs management
  • Automation of lead management workflow so that leads can be classified and further action can be taken based on prospects of success.
  • Inventory valuation
  • Inventory forecasting
  • Space management,
  • Demand forecasting

As you can see, inventory management involves multiple functions and also competing requirements. Inventory management software programs have the capability to manage all the functions and also balance the requirements effectively such that the business has optimal inventory levels.

Importance of Inventory Management System

Inventory management aims to have the right stock, at the right levels, in the right place, at the right time, and at the right cost as well as price. A well-designed and developed inventory management system will ensure optimum inventory management.

Optimum Operating Costs

Inventory management involves significant costs. If you have an understanding of the stock-in-hand, amount of stocks in different warehouses, best time and cost to order, you will reduce costs and optimize your manufacturing process and order fulfillment functions.

Better Customer Service

Inventory control is important to maintain a balance in stocks. If you do not have enough inventory, you might not be able to fulfill orders. At the same time, you do not want to sell old stock to customers. With better control of inventory, you will get the know-how of what is selling and what is not and also compute exact stock replenishment times. This will result in better customer service and higher levels of customer satisfaction.

Prevent Losses in Inventory

Overstocking can lead to unnecessary usage of space in warehouses or stores. It can also lead to products getting damaged or past their expiration date. Some stocks are used on the basis of seasons and trends. If you have too much, you will not be able to sell all the products leading to unnecessary costs and expenses related to disposal. Without proper inventory control, it is difficult to control pilferage, theft, and spoilage. A good inventory management system will optimize stock management and reduce losses.

Better Profitability

A software application for inventory management controls the movement of stocks and tracks errors and defects in the stocking process and stocks. It automates all the functions leading to optimization of processes. It supports warehouses in better space management. It optimizes the buying and selling of goods. This leads to higher efficiency, reduced costs and better profitability.

Features of Inventory Management Systems

Order Management

The system will allow you to plan and track all orders across multiple sales channels in a centralized manner. You can manage purchase orders and fulfill sale transactions. Create packages for different orders and manage the shipping through the software. Send delivery updates to customers and updates inventory records with sales data and returns. Integrate the system with online payment channels so that the sales transactions are easily and securely processed.

Inventory Control

Organize inventory based on parameters like price, cost, availability, and SKU in the system. View product details and product history. You can set up reorder levels for all items, reminders to order, and list out preferred vendors for your products. The system will provide barcode scanning. You can scan barcodes of items and update stock levels automatically when you create an invoice, sales, or purchase order. Be on top of your inventory information as the system will be able to track every stock item throughout its lifecycle. Monitor stocks’ expiry dates. The system will allow you to increase and decrease stock levels for returns, damages, shrinkage, and promotions. The system will maintain traceability across your inventory.

Reporting and Analytics

The software will help you improve inventory management by generating inventory reports. Some of the reports generated are product details report, stock on hand report, historic inventory report, stock reorder report, inventory report for stocks in different stages of in the purchase and sales cycles. Demand forecast reports will allow you to predict sales and also manage your purchases and restocking. End users can customize reports for data on location, date, type, and supplier details. It can generate sales reports based on customers, sales channels, products, variants, and employees responsible for sales. Other reports include sales history reports, sales volume, and profitability reports. You can generate metric-based reports and analytic reports regarding sales forecasts, customers’ buying patterns, etc. You will be able to analyze your sales data on parameters such as best customers, popular products, best sales channels, etc.

Warehouse Management

Warehousing is an important aspect of inventory management. The software will allow you to manage physical space for stocking units and transfer of stocks between warehouses. It will allow you to select warehouses closest to customers while dispatching orders. You can view stock levels in warehouses and manage the flow of stock from warehouses to stores. You can define and control inventory locations in terms of warehouses, bins, and the type of item stored in each bin.

Our Solutions for Inventory Management

We have an experienced and capable team to design and develop inventory management systems based on your business requirements. We can develop an end-to-end solution to manage your inventory efficiently. Our software has some unique features that can give you total control of your inventory -

  • Our solution is built to run as a web application on desktops as well as handheld devices. It can also be implemented on multiple operating systems.
  • The solution can be integrated with marketplaces like Amazon and Flipkart so that you can attract customers online. It integrates with popular shipping companies so that order and shipping management work in tandem. Selection of shipping rates, order tracking, and labeling are done easily with this integration.
  • It integrates with online payment channels such as GooglePay and provides options for multiple payment methods so that customers have a wide range of choices.
  • NCrypted’s inventory management applications streamline the business tasks in inventory management so that you have total control over your inventory operations. It will enable you to set up a fine balance between supply and demand and thereby optimizing costs and revenues.

Salient Features Of Inventory Management System

Inventory Aggregation and Sync Software

  • Our inventory management software syncs inventory across multiple channels, and locations to eliminate redundancies and double-entry errors using EDI integrations & implementation services.
  • We also integrate third-party inventory-control software from vendors like Number Cruncher, Fishbowl, and Inflow Inventory to Enterprise Resource Planning (ERP) system.

Inventory Management Software Integration

  • We also integrate shelf life management modules with RFID, barcodes and QR code scanners for real-time stock quantities on POS and e-commerce systems.
  • Finally, we integrate document management platforms with inventory management software implementation to tracking receipts, purchase orders, invoices, packing slips, and bills of lading.

Warehouse Inventory Software Solution

  • We provide warehouse inventory management software solutions for seamless stock adjustments, warehouse management, inventory status updates, channel specific stocking, and more.
  • Our SCM warehouse inventory management system development of EDI integration & implementation services features to add or edit existing information, including supplier, customer, item, and location.

Cloud Inventory Management Service

  • We develop cloud-based inventory management software for real-time inventory tracking and visibility from desktops, mobile devices, and wearables.
  • Our inventory management software implementation of cloud-based services enables easy data access from any Internet connection and feature scalable data storage capacity.
  • These services offer solutions such as accounting system integration, multi-location part tracking and fulfilment management.

SCM Inventory Management Solution

  • Our inventory management services create analytics platforms to report historical sales performance per item.
  • This creates inventory management forecasting modules that generate Economic Order Quantities (EOQ) for companies.
  • We develop real-time reporting dashboards to track critical KPIs, including Cost of Goods Sold (COGS), turnover rates, and net profits.
  • We also create employee and vendor portals for asset tracking / purchasing, and digital approval modules to streamline procure-to-pay automation.

Inventory Management Software Development

  • Our programmers are experts in computer-assisted replenishing inventory management software development, with dynamic rule-based purchasing engines, as well as extensive integrated analytics platforms.
  • This custom platform analyses and reports historical sales performance per item for forecasting modules, which automatically generates Economic Order Quantities (EOQ).


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